お急ぎの方はお電話ください (平日 9:30-18:00)

03-5834-3403

個別相談 (無料)
お問合せ
お問合せ

EN
個別相談 (無料)
お問合せ

EN

Privacy Policy

Established: March 1, 2025 
Last Revised: March 1, 2025 

ASIA to JAPAN Inc. (hereinafter referred to as “the Company”) recognizes that the protection of personal and specified personal information is a critical responsibility. In alignment with our philosophy of personal information protection and our internally established code of conduct, we have developed a Personal Information Protection Management System to embody the following principles. We hereby declare our full commitment, as an organization, to the continuous improvement of this system while staying fully aware of advances in IT, changes in societal expectations, and shifts in the business environment. 

  1. The Company shall appropriately acquire, use, and provide personal information in accordance with the nature and scale of its business, and shall not handle such information beyond the scope necessary to achieve the specified purposes of use. Appropriate measures will be implemented to ensure this principle is upheld. 

  2. The Company shall comply with all laws, government guidelines, and other relevant standards pertaining to the handling of personal information. 

  3. To prevent risks such as leakage, loss, or damage of personal information, the Company shall establish and maintain reasonable security measures and organizational systems and will continuously enhance them. In the event of an incident, prompt corrective actions will be taken. 

  4. The Company shall respond promptly and in good faith to any complaints or consultations related to the handling of personal information. 

  5. The Personal Information Protection Management System shall be reviewed and improved as needed, in a timely and appropriate manner, in consideration of environmental changes surrounding the Company. 

Masato Sampei 
President & CEO 
ASIA to JAPAN Inc. 

【Contact for Inquiries or Complaints Regarding the Privacy Policy and Personal Information】 

ASIA to JAPAN Inc. – Personal Information Inquiry Desk 
THE GATE Okachimachi 6F, 2-30-10 Taito, Taito-ku, Tokyo 110-0016 
Email: [email protected] 

【Handling of Personal Information】

Purpose of Use of Personal Information 

The Company uses the personal information it obtains for the following purposes: 

  1. Personal Information of Service Users (Job Seekers and Employers)
    To provide and manage the Company’s services
    To respond to user inquiries (including identity verification)
    To send emails regarding new features, updates, campaigns, and information on other services provided by the Company
    To contact users when necessary for maintenance and other important notices
    To identify users who violate the terms of service or attempt to use the service for illegal or improper purposes, and to deny them access
    To enable users to view, update, delete, or check their registration details and usage history
    To invoice fees for paid services
    For other purposes related to the above 

  2. Personal Information of Individuals Who Inquire or Request Materials
    To respond to inquiries
    To send requested materials 

  3. Personal Information of Job Applicants Obtained Directly by the Company
    For recruitment selection and related communication 

  4. Employee Information
    For HR and labor management, operational administration, welfare, health management, and security management 

  5. Personal Identification Numbers of Employees and Their Dependents
    To carry out legally mandated procedures for social insurance and tax processing 

【Notice on Retained Personal Data and Records of Third-Party Provision】

The Company provides the following information regarding requests for notification of purpose of use, disclosure, correction, addition or deletion, suspension of use, erasure, and suspension of provision to third parties, as well as requests for disclosure of records of third-party provision of retained personal data. 

1. Name, Address, and Representative of the Company 

  • Name: ASIA to JAPAN Inc. 
  • Address: THE GATE Okachimachi 6F, 2-30-10 Taito, Taito-ku, Tokyo 110-0016 
  • Representative: Masato Sanpei 

2. Personal Information Protection Administrator 

  • Name: Yuji Wada 

3. Purpose of Use of Retained Personal Data 

  1. Personal Information of Service Users (Job Seekers and Employers) 
    To provide and manage the Company’s services 
    To respond to user inquiries (including identity verification) 
    To send emails regarding new features, updates, campaigns, and information on other services provided by the Company 
    To contact users when necessary for maintenance and other important notices 
    To identify users who violate the terms of service or attempt to use the service for illegal or improper purposes, and to deny them access 
    To enable users to view, update, delete, or check their registration details and usage history 
    To invoice fees for paid services 
    For other purposes related to the above

  2. Personal Information of Individuals Who Inquire or Request Materials 
    To respond to inquiries 
    To send requested materials

  3. Personal Information of Job Applicants Obtained Directly by the Company 
    For recruitment selection and related communication

  4. Employee Information 
    For HR and labor management, operational administration, welfare, health management, and security management

  5. Personal Identification Numbers of Employees and Their Dependents 
    To carry out legally mandated procedures for social insurance and tax processing

4. Contact for Complaints Regarding Retained Personal Data 
Inquiries regarding retained personal data are accepted at the following contact point:

Personal Information Inquiry Desk
ASIA to JAPAN Inc.
THE GATE Okachimachi 6F, 2-30-10 Taito, Taito-ku, Tokyo 110-0016
Email: [email protected] 

5. Accredited Personal Information Protection Organizations 

The Company is not a member of any accredited personal information protection organization. 

6. Procedures for Disclosure Requests 

If you wish to request disclosure or other actions regarding personal information, please contact the above inquiry desk. We will provide an explanation of the necessary procedures and the required application documents. 

7. Security Measures for Retained Personal Data

The Company has established rules for handling personal and specified personal information, as well as rules for security measures. It implements the following: 

  1. Formulation of Basic Policy
    A clear policy on handling personal information is set and made available internally and on the Company’s website.

  2. Establishment of Handling Rules for Personal Data
    Procedures for acquisition, use, storage, provision, deletion, and disposal are clearly defined in internal documentation and communicated throughout the organization.

  3. Organizational Security Measures
    Regular internal self-audits and third-party internal audits are conducted.
    Access to personal data is restricted to authorized employees only.

  4. Human Security Measures
    Regular training is conducted for employees regarding the handling of personal information.
    Confidentiality agreements are signed by employees.

  5. Physical Security Measures
    Access to areas where personal information is handled is restricted.
    Entry and exit to such areas are monitored.
    Personal data is stored in locked cabinets or servers with restricted access.

  6. Technical Security Measures
    Firewalls and anti-virus software are used to prevent unauthorized access.

    For data transfers:

    • Physical media are sent using traceable methods or hand delivered. 
    • Electronic data is encrypted to prevent leaks.

  7. Understanding of External Environments
    The Company ensures the secure handling of personal information by understanding the data protection regulations of countries where its group companies operate, such as Singapore and India.

Transfer Destinations: Singapore, India 

  • Users may request information on the countries to which data is transferred, applicable data protection laws, and safeguards taken by foreign third parties. 

 

【Joint Use of Personal Information】

  1. Purposes of Use 
    The ASIA to JAPAN Group will use the personal information provided by users for the following purposes: 

    (1) For purposes necessary to provide our services to members, including identity verification, sending direct mail from recruiting or sponsor companies, phone-based seminar invitations, and communications from the Group regarding our services 

    (2) To create statistical data related to the service, which does not identify individuals 

  2. Provision to Third Parties 
    Except in cases permitted by the Act on the Protection of Personal Information or other applicable laws, the Group will not provide personal information to third parties without obtaining prior consent from the individual. 

  3. Details of Joint Use 
    Notwithstanding the above, the Company will jointly use personal information as follows:
     
     (1) Items of Personal Information Subject to Joint Use
    Member information: name, gender, date of birth, address, phone number, email address, academic background, work history, academic performance, qualifications, and other personal profile details

    (2) Scope of Joint Users
    ASIA to JAPAN Inc.
    ASIA to JAPAN (Singapore) PTE. LTD.

    (3) Purpose of Joint Use
    For the provision of FAST OFFER and related services

    (4) Entity Responsible for the Management of Personal Information
    ASIA to JAPAN Inc.
    THE GATE Okachimachi 6F, 2-30-10 Taito, Taito-ku, Tokyo 110-0016

    (5) Method of Acquisition
    Through the registration form, email, or postal mail

    (6) Means of Provision
    Via electronic media or in written form 

  4. Handling by Partner Companies 
    Personal information that is provided to hiring companies or other partners with the member’s consent will be managed by those companies for purposes such as internship or recruitment communication following an application. For details on how each company handles personal information, please contact the respective company directly. Companies are strictly prohibited from using such information for any purposes other than those related to this service. 

  5. Requests for Disclosure and Corrections 
    If a member wishes to request notification of the purpose of use, disclosure, correction, addition, suspension of use, erasure, or suspension of third-party provision, the Company will take appropriate action after confirming that the request is made by the member themselves. Please contact the inquiry desk below for more information on the procedures. 

  6. Inquiries and Complaints Regarding Personal Information Handling 
    For opinions, questions, complaints, or other inquiries related to personal information handling, please contact: 

Personal Information Inquiry Desk 
ASIA to JAPAN Inc. 
THE GATE Okachimachi 6F, 2-30-10 Taito, Taito-ku, Tokyo 110-0016 
Email: [email protected]